Tools F: Records Management
Establish a state-of-the-art record keeping system. Other Information:
Situation: The FBI system of records must ensure that accurate records of all activities are created, maintained, and disposed
of in accordance with all legal requirements. The system must provide timely and accurate responses to requests for information
from government agencies that need FBI information to perform their mission. The system must also be responsive to requests
for information under the provisions of the Freedom of Information and Privacy Acts (FOIPA). Currently the FBI has several
electronic record keeping systems, but none have been approved by the National Archives and Records Administration (NARA)
as a system of records. Only the paper-based, physical file has been approved as a system of records, and hence, the FBI must
maintain tens of millions of paper files. This paper-based system is costly and inefficient. The FBI is modernizing its information
technology systems, and a fundamental requirement is an electronic record keeping capability with unquestionable accuracy
and integrity including the use of digital signatures.
Objective(s):
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