4.3: Information Technology
Business improvements are promoted through the innovative use of information technology. Other Information:
Supporting Initiatives: 1. Strategic IT Plan: The agency will assess its strategic IT needs based on a combination of program-specific
priorities as well as agency-wide priorities, and establish a plan for transitioning the agency to its desired architecture
and systems. 2. Electronic Discovery and Case Management: The SEC will move towards an inspection and discovery process based
on electronic search and retrieval of imaged documents, and integrate the document workflow into an overall set of automated
case management and examination management processes and tools. 3. Accessibility and Usability of Registrant Filings: The
SEC will explore the use of “tagged data” formats such as XBRL for financial disclosure, streamline forms and filing processes
for registrants, and improve the internal processes and analytical tools used by staff to review filings. 4. Rulemaking and
Correspondence Management: The agency will streamline the receipt and tracking of comment letters and other correspondence
by integrating processes across Commission offices and by types of communication. 5. Enhanced Employee Productivity: The agency
aims to improve the personal productivity of Commission staff through: a. Automation and collaboration technologies to facilitate
“workforce virtualization” and improved information flow, b. Knowledge management tools that capture and institutionalize
the expertise of staff, and c. Web-based forms and workflow automation tools to automate internal Commission activities. 6.
Enterprise Architecture Migration: The SEC will establish a comprehensive plan to consolidate redundant Commission applications,
centralize and simplify Commission data repositories, and enhance data sharing and collaboration within the Commission and
with registrants and regulatory partners. 7. Presidential Management Agenda e-Government Initiatives: The SEC will continue
to participate ingovernment-wide electronic government initiatives, including those currently under review such as e-Travel,
e-Rulemaking, and e-Authentication. 8. Secure and Reliable Systems: The agency will establish a fully functional alternative
disaster recovery site, certify and accredit major agency systems for security, and continue to monitor and improve the security
of Commission systems and the privacy of Commission data. 9. IT Capital Planning and Project Management Processes: The SEC
will enhance the process used to select and manage IT investments to ensure that all projects promote agency-wide priorities,
capture the benefits of business process redesign, and contribute to the agency’s enterprise architecture, and leverage federal
e-government initiatives where feasible. Potential measures for monitoring progress: 1. Staff vacancies/percentage by program
area. 2. Length of tenure for accountants, attorneys, examiners and supervisors. 3. Attrition rate for accountants, attorneys,
examiners and supervisors. 4. Percentage of management and staff attending training programs. 5. Audited financial statements
are issued without qualified opinions. 6. Length of time to issue audited financial statements after year end. 7. Percentage
of centrally managed applications meeting federal security requirements for accreditation and certification. 8. Percentage
of examinations and enforcement actions relying primarily on electronic format discovery. 9. Percentage reduction in hours
required to complete agency filings, as measured by the Paperwork Reduction Act. 10. Implementation dates achieved for disaster
recovery plans including alternate data center. 11. Percentage of projects with costs and benefits clearly defined and tracked
throughout project lifecycle.
Indicator(s):
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